Word 2007: The Missing Manual: The Missing Manual

Microsoft Word has grown considerably in power, sophistication and capability over the past decade, but one thing that hasn't changed since the early '90s is its user interface. The simple toolbar in version 2.0 has been packed with so many features since then that few users know where to find them all. Consequently, more and more people are looking for "insider" tips that will allow them to use these advanced and often hidden features. Microsoft has addressed this problem in Word 2007 by radically redesigning the user interface with a tabbed toolbar that makes every feature easy to locate and use. Unfortunately, Microsoft's documentation is as scant as ever, so even though you will be able to find advanced features, you might not know what to do with them. Word 2007: The Missing Manual , written specifically for this version of the software, explains basics like how to create documents, enter and edit text, format, print, and fax. You will will also learn how to create sophisticated page layouts, insert forms and tables, use graphics, and create book-length documents with outlines and Master Documents. Coverage also includes how to share documents with other people and programs, create web pages, automate documents with fields, and automate tasks with macros and the Visual Basic scripting language. This book shows you how to do it all. Word 2007: The Missing Manual 1 Table of Contents 2 Copyright 6 The Missing Credits 7 Introduction 11 Part I: Word Basics for Simple Documents 18 Chapter 1. Creating, Opening, and Saving Documents 19 Section 1.1. Launching Word 20 Section 1.2. Creating a New Document 21 Section 1.3. Opening an Existing Document 30 Section 1.4. Your Different Document Views 32 Section 1.5. Saving and Closing Documents 44 Chapter 2. Entering and Editing Text 51 Section 2.1. Typing in Word 52 Section 2.2. Selecting Text 57 Section 2.3. Moving Around Your Document 65 Section 2.4. Cutting, Copying, and Pasting 73 Section 2.5. Finding and Replacing Text 83 Section 2.6. Saving Keystrokes with Quick Parts 86 Chapter 3. Setting Up the Document: Margins, Page Breaks, and More 91 Section 3.1. Choosing Paper Size and Layout 92 Section 3.2. Setting Document Margins 97 Section 3.3. Adding Page Background Features 102 Section 3.4. Adding Headers and Footers 111 Section 3.5. Working with Multiple Columns 120 Section 3.6. Line Numbers 124 Section 3.7. Hyphenation 128 Chapter 4. Formatting Text, Paragraphs, and Headings 134 Section 4.1. Formatting Basics 135 Section 4.2. Formatting Characters 136 Section 4.3. Formatting Paragraphs 145 Section 4.4. Creating Bulleted and Numbered Lists 153 Section 4.5. Setting Tabs 160 Section 4.6. Using Word's Rulers 165 Section 4.7. Fast Formatting with Format Painter 169 Section 4.8. Formatting with Styles 170 Section 4.9. Modifying Styles 174 Section 4.10. Managing Style Sets 179 Chapter 5. Themes and Templates 183 Section 5.1. Choosing a Theme 184 Section 5.2. Choosing a Template 197 Chapter 6. Spelling, Grammar, and Reference Tools 207 Section 6.1. Turning on Spelling and Grammar Checking 208 Section 6.2. Checking Spelling 213 Section 6.3. Checking Grammar and Style 220 Section 6.4. Controlling AutoCorrect 222 Section 6.5. Exploring Word's Research Tools 228 Section 6.6. Accessing Word's Thesaurus 233 Section 6.7. Translating Text 235 Section 6.8. Checking Your Word Count 238 Chapter 7. Printing Word Documents 239 Section 7.1. Quick and Easy Printing 240 Section 7.2. Print Preview 243 Section 7.3. Choosing a Printer 245 Section 7.4. Printing to an Adobe PDF File 254 Section 7.5. Faxing with Word 255 Section 7.6. Changing Print Settings 259 Section 7.7. Printing Envelopes 263 Section 7.8. Printing Labels 265 Section 7.9. Setting Print Options 267 Part II: Creating Longer and More Complex Documents 268 Chapter 8. Planning with Outlines 269 Section 8.1. Switching to Outline View 270 Section 8.2. Promoting and Demoting Headings 273 Section 8.3. Moving Outline Items 278 Section 8.4. Showing Parts of Your Outline 280 Chapter 9. Working with Long Documents 284 Section 9.1. Navigating a Large Document 285 Section 9.2. Understanding Sections 288 Section 9.3. Creating a Table of Contents 292 Section 9.4. Creating an Index 301 Section 9.5. Navigating with Hyperlinks 311 Section 9.6. Cross-Referencing Your Document 316 Section 9.7. Cross-Referencing Figures 319 Section 9.8. Creating Footnotes and Endnotes 323 Section 9.9. Inserting Citations and Creating a Bibliography 327 Section 9.10. Working with a Master Document 332 Chapter 10. Organizing Your Information with Tables 337 Section 10.1. Creating Tables 338 Section 10.2. Moving Around a Table 347 Section 10.3. Selecting Parts of a Table 348 Section 10.4. Merging and Splitting Cells 350 Section 10.5. Adjusting Column Width and Row Height 351 Section 10.6. Formatting Tables 357 Section 10.7. Doing Math in Tables 364 Chapter 11. Adding Graphics, Video, and Sound to Your Documents 367 Section 11.1. Drop Caps, Text Boxes, and WordArt 368 Section 11.2. Working with Pictures and Clip Art 379 Section 11.3. Working with SmartArt 387 Section 11.4. Working with Shapes 393 Section 11.5. Inserting Charts and Graphs 400 Section 11.6. Inserting Sound, Video, and Other Objects 404 Section 11.7. Adding Captions and Figure Numbers to Graphics 409 Chapter 12. Mass Mailing with Mail Merge 412 Section 12.1. Understanding Mail Merge Basics 413 Section 12.2. Running the Mail Merge Wizard 417 Section 12.3. Merging to E-Mail 428 Section 12.4. Editing Your Recipient List 433 Section 12.5. Sorting Your Recipient List 436 Section 12.6. Applying Merge Rules 442 Part III: Sharing Documents and Collaborating with Other People 445 Chapter 13. Creating Web Pages and Blogs 446 Section 13.1. Saving Word Documents As Web Pages 447 Section 13.2. Creating a Web Page from Scratch 450 Section 13.3. Web Page Design Tips 461 Section 13.4. Blogging from Word 463 Section 13.5. Setting Web Options 469 Chapter 14. Creating Forms with Word 471 Section 14.1. Creating a Paper Form 472 Section 14.2. Creating a Computer Form 478 Section 14.3. Setting Properties for Content Controls 489 Section 14.4. Testing Your Form 492 Chapter 15. Word's XML Connection 493 Section 15.1. What's XML and Why Should I Care? 494 Section 15.2. XML and Word's New File Format 496 Section 15.3. Tagging Information with Content Controls 501 Section 15.4. Attaching an XML Schema to Your Document 503 Chapter 16. Collaborating with Other People 508 Section 16.1. Adding Comments 509 Section 16.2. Tracking Changes While Editing 517 Section 16.3. Accepting and Rejecting Changes 525 Section 16.4. Removing All Comments and Tracked Changes 527 Section 16.5. Combining and Comparing Documents 532 Section 16.6. Protecting Your Document from Changes 537 Part IV: Customizing Word with Macros and Other Tools 543 Chapter 17. Customizing Your Workspace 544 Section 17.1. Customizing the Quick Access Toolbar 545 Section 17.2. Creating Keyboard Shortcuts 550 Section 17.3. Personalizing Word Options 553 Section 17.4. Changing Word's Display 554 Section 17.5. Customizing the Save Documents Settings 563 Section 17.6. Changing Editing Options 567 Chapter 18. Changing Your Security Settings 572 Section 18.1. Using Digital Signatures 573 Section 18.2. Customizing Trust Center Settings 585 Section 18.3. Showing Warnings 595 Section 18.4. Removing Personal Information 597 Chapter 19. Introducing Macros and Visual Basic 600 Section 19.1. Showing the Developer Tab 601 Section 19.2. Recording Macros 603 Section 19.3. Running Macros 612 Section 19.4. Reading Visual Basic Code 616 Section 19.5. Using Digital Signatures 621 Chapter 20. Creating Your Own Themes and Templates 623 Section 20.1. Designing Your Own Themes 624 Section 20.2. Designing Document Templates 638 Section 20.3. Using Global Templates 656 Part V: Appendix 660 Appendix A. Word Help and Beyond 661 Section A.1. Using Word's Built-in Help 662 Section A.2. Using Microsoft's Office Web Site 666 Section A.3. Third-Party Web Sites 669 Colophon 673 Index 674 SYMBOL 675 A 676 B 677 C 679 D 682 E 685 F 686 G 689 H 690 I 692 K 693 L 694 M 695 N 698 O 699 P 700 Q 703 R 704 S 706 T 709 U 712 V 713 W 714 X 716 Z 717 Updated to incorporate the latest features, tools, and functions of the new version of the word processing software, a detailed manual explains all the basics, as well as how to create sophisticated page layouts, insert forms and tables, use graphics, and create book-length documents with outlines and Master Documents.