Microsoft Word 2016 For Professionals For Dummies

Title Page 3 Copyright Page 4 Table of Contents 5 Introduction 21 About This Book 21 How to Use This Book 22 Foolish Assumptions 23 Icons Used in This Book 24 Beyond the Book 25 Where to Go from Here 25 Part 1 Fancy Formatting and Froufrou 27 Chapter 1 Font Fun 29 A Knowledge of Fonts 29 Describing text 30 Understanding text attributes 32 Selecting the proper typeface 34 Font Control 35 Exploring the Font group 35 Using the Font dialog box 36 Choosing fonts with a theme 37 Changing the default font 38 Typography Control 39 Changing text scale 39 Setting character spacing 40 Adding kerning and ligatures 41 Adjusting text position 42 Text Effects Strange and Wonderful 43 Accessing the Format Text Effects pane 44 Changing text fill 45 Setting a text outline 46 Adding a text shadow 48 Configuring text reflection and glow 49 Creating hidden text 49 Find and Replace Text Formatting 51 Chapter 2 Paragraph Layout 55 A Typical Paragraph 55 Understanding paragraph formatting 56 Finding paragraph control in Word 58 Working with the Ruler 59 Pure Paragraph Formatting 60 Using justification 61 Working with paragraph indents 62 Setting a first-line indent 63 Creating a hanging indent 64 Increasing space before or after a paragraph 65 Adjusting line spacing 66 Adding some shade 68 Hyphenation 69 Adding a manual hyphen 70 Automatically hyphenating text 71 Inserting an unbreakable hyphen 72 Of Widows and Orphans 72 Chapter 3 Tabs and Lists 75 The Whole Tab Thing 76 Understanding tab stops 76 Setting tab stops on the Ruler 78 Using the Tabs dialog box 80 Viewing tab characters 82 Tab Cookbook 82 Building a hanging-indent list 83 Building a double-tab hanging-indent list 84 Creating a tabbed list 85 Setting a Center tab stop 86 Building a left-justified, right-justified list 86 Building a back-to-back list 88 Lining up values with a decimal tab 89 Creating a leader tab list 90 Adding a leader tab to an existing tab stop 92 Building fill-in-the-blanks underlines 92 Finding an excuse to use the Bar tab 94 Numbered Lists 95 Numbering paragraphs 95 Adjusting numbering indents 96 Skipping paragraph numbers 97 Restarting numbered paragraphs 98 Numbering paragraphs starting at a specific value 99 Creating custom paragraph numbers 99 Bulleted Lists 100 The Multilevel List 101 Chapter 4 Custom Tables 105 Let’s Build a Table 105 Creating a table the original way 106 Inserting a fresh, new table 108 Converting tabs to a table 109 Drawing a table 110 Adding a quick table 111 Table Editing 112 Filling the table 112 Selecting stuff in a table 113 Inserting rows or columns 114 Merging and splitting cells 115 Setting the table size 117 Adjusting row and column size 117 Make the Table Less Obnoxious 119 Adding a table heading 119 Aligning text 119 Setting text direction 120 Setting gridlines 121 Applying instant table formats 121 Some Table Tricks 122 Sorting a table 122 Splitting a table between two pages 124 Applying table math 125 Adios, Table 126 Removing a cell 126 Deleting rows or columns 127 Converting a table to text 127 Deleting a table’s text 128 Deleting a table 128 Chapter 5 Custom Columns 129 The Columns Philosophy 129 Understanding columns 130 Setting columns in Word 130 More than One Column 133 Creating 2-column text 133 Applying full justification 133 Adjusting the column gutter 134 Using a column break 135 Applying columns to part of a document 136 Triple Columns — and More! 137 Building a triple-column page 137 Setting four or more columns 138 Chapter 6 Page Control 139 All about Page Formatting 139 Finding the page formatting commands 140 Choosing the paper size 141 Creating envelopes 143 Adding more than one page per sheet 144 Changing orientation 146 Setting the page margins 146 Behold! A New Page! 147 Adding a hard page break 148 Inserting a blank page 148 The Big Deal with Sections 150 Understanding sections 150 Creating a section break 151 Removing a section break 152 Chapter 7 Headers and Footers 153 Headers, Headings, Footers, Footings 154 Quick-Slap a Header or Footer 155 Your Very Own Headers and Footers 155 Creating a header 156 Switching between the header and footer 157 Typing text in a header 157 Adding page numbers 158 Placing objects in the header 160 Resetting the header position 160 Removing a header 161 When Headers and Footers Change 161 Working with headers in sections 162 Creating odd and even headers 163 Page Numbering Galore 164 Adding an instant page number 165 Restarting page numbering 166 Choosing another page number style 167 Chapter 8 Style Methods and Madness 171 The World of Styles 171 Understanding style types 172 Finding Word’s style commands 172 Applying a style 175 Unapplying a style 176 A New Style 177 Formatting text and then creating a style 177 Making a style from scratch 178 Modifying a style 180 Setting the next style 181 Creating a heading style 182 Style Management 184 Selecting instances of a style 184 Deleting a style 186 Stealing a style from another document 186 Chapter 9 The Tao of Templates 189 Template 101 189 Understanding templates 189 Starting a new document 190 Choosing an online template 192 Using one of your own templates 193 Make Your Own Template 193 Building a custom template 194 Modifying a template 198 Updating template documents 199 Template Management 201 Finding the templates 201 Reassigning templates 201 Part 2 Go Graphical 203 Chapter 10 Text and Graphics Layout 205 Where Text and Objects Meet 205 Finding things to insert into a document 206 Mixing text and objects 207 Layout Choices 208 Setting layout options 208 Using the Inline option 210 Wrapping text around an object 210 Editing the wrap points 211 Setting the image’s position 213 Floating an object in front of or behind text 214 Aligning objects on a page 215 Chapter 11 Drawing Objects 217 Shapes and Such 217 Inserting a drawing object 218 Drawing a freeform shape 219 Changing the object’s position 220 Resizing the shape 221 Rotating the shape 222 Setting the objects’ colors, line styles, and effects 223 Editing a shape 226 Shapes in Groups 228 Arranging shapes in front or behind 229 Aligning shapes 230 Grouping multiple shapes 233 Using the drawing canvas 234 Text and Graphics in Boxes 235 Inserting a text box 235 Converting a shape into a text box 236 Linking text boxes 237 Adding a picture to a shape 238 Chapter 12 Pictures and Illustrations 241 One Thousand Words 242 Adding an image 242 Copying and pasting an image 243 Adding an image from the web 244 Replacing an image 245 Removing a picture 245 Image Adjustment 245 Cropping an image 246 Removing the background 248 Making corrections 249 Adjusting the image’s color 250 Adding artistic effects 251 Restoring an image (removing effects) 251 Picture Frame Formatting 252 Selecting a picture style 252 Adding a border 253 Applying a frame effect 254 Caption That Picture 254 Chapter 13 Insert Objects Weird and Amazing 257 Objects Beyond Mere Mortal Text 257 Having fun with WordArt 258 Adding SmartArt 258 Inserting a whole ’nuther Word document 260 Summing up equations 260 Putting a video in your document 262 Where Word Meets Excel 262 Pasting part of an Excel worksheet into a document 263 Copying and linking a worksheet 265 Opening an Excel worksheet inside of Word 267 Whipping up a chart 268 Part 3 Word at Work 273 Chapter 14 Beyond Routine Documents 275 Cover Pages 275 Selecting a preset cover page 276 Designing your own cover page 277 Resetting the page number 279 Centering a page from top to bottom 281 Using text boxes for titles 282 Word’s Phony Watermarks 284 Adding a watermark 285 Customizing the watermark 286 Removing the watermark 287 Printing background objects 288 Document Tricks 288 Writing a return address 288 Adding page color 289 Setting a page border 290 Putting the filename in a header or footer 292 Printing for three-ring binding 293 Setting document properties 294 Creating a digital signature object 296 Chapter 15 Different Document Types and Printer Control 299 Save Documents in Strange Formats 300 Understanding document formats 300 Saving a plain-text document 302 Saving in the old Word document format 305 Creating a PDF 307 Saving an RTF document 308 Open Documents from Strange Formats 309 Recovering text from any old file 309 Choosing a specific document format 311 Reading a PDF 311 Converting a document from Compatibility Mode 312 Printer Tricks 313 Printing a PDF 313 Printing multiple copies 315 Printing on both sides of a sheet of paper 315 Printing more than one page per sheet 316 Chapter 16 Collaboration and Sharing 319 Here Are My Thoughts 319 Highlighting text 320 Inserting a comment 320 Showing and hiding comments 322 Reviewing comments 323 Marking a comment as Done 323 Deleting comments 323 Look What They Did! 324 Activating the Track Changes feature 324 Disabling Track Changes 325 Locking the changes 325 Showing or hiding revisions 326 Accepting or rejecting changes 327 When Revision Marks Are Forgotten 328 Online Collaboration 331 Sending out invitations 331 Working together on a document 333 Ending collaboration 334 Chapter 17 Word for Lawyers and WordPerfect Converts 335 Line Numbers on the Page 335 Adding line numbers 336 Formatting line numbers 337 Removing line numbers 338 The Table of Authorities 338 Marking citations 338 Inserting the table of authorities 340 Other Legal Considerations 342 Setting a left-right block indent 342 Redacting text 343 Hello, WordPerfect User! 346 Converting your WordPerfect documents 346 Revealing the codes 347 Understanding Word’s oddities 349 Part 4 Word for Writers 351 Chapter 18 Tools for Every Author 353 Behold! The Document Window 353 Showing or hiding the Ribbon 354 Going full-screen 355 Setting the document view 355 Adding useful panes 356 Controlling the status bar 357 Count Your Words 359 Checking the word count 359 Adding the word count to the status bar 360 Inserting the current word count into your document 360 Viewing readability statistics 361 Document Proofing 362 Disabling on-the-fly proofing 363 Proofing your document manually 364 Understanding the spell check icon 365 Working with the dictionary 366 Undoing an ignore proofing command 367 Adjusting the grammar checking sensitivity 368 Tools for a Wordsmith 368 Choosing a better word 368 Translating some text 370 Ignoring a span of foreign text 370 Chapter 19 From Brainstorm to Outline 373 The Outline Thing 373 Word’s Outline View 374 Activating Outline view 374 Exploring the Outlining tab 375 Using heading styles 376 Outline Construction 376 Creating top-level topics 377 Moving topics 377 Demoting or promoting a topic 379 Moving topics and subtopics together 381 Adding narrative 381 Outline Presentation 383 Collapsing and expanding outline topics 383 Printing the outline 384 Using the navigation pane 385 Chapter 20 Humongous Documents 387 Write That Novel! 387 Building one, long manuscript 388 Writing one chapter per document 389 One Long Manuscript 390 Bookmarking your text 390 Visiting a bookmark 391 Removing a bookmark 392 Splitting the window 392 Opening a second window 394 The Master Document 394 Creating the master document 395 Working with the master document 396 Chapter 21 Document References 401 Table of Contents 402 Understanding the TOC 402 Inserting a TOC 403 Updating the TOC 405 Footnotes and Endnotes 405 Adding a footnote 406 Creating an endnote 407 Reviewing notes 408 Changing notes 408 Setting note options 409 Converting between footnotes and endnotes 410 Citations and the Bibliography 410 Creating citations 410 Inserting existing citations 412 Building the bibliography 412 Automatic Captions 413 Adding a caption 413 Inserting a list of captions 415 Cross-References 416 Glossary 417 Index 418 Marking entries for the index 418 Inserting the index 420 Updating the index 422 Chapter 22 eBook Publishing 423 The eBook Process 423 Writing the manuscript 424 Formatting your eBook document 425 Using pictures or graphics 426 Creating hyperlinks 427 Adding document references 428 eBook Publishing Tips 429 Titling your tome 429 Generating a cover 430 Finding a publisher 430 Publishing with Kindle Direct Publishing 431 Previewing the final eBook 433 Setting the price 433 Marketing your eBooks 434 Part 5 Document Automation 435 Chapter 23 AutoCorrect, AutoText, and AutoFormat 437 Know Your Autos 438 AutoCorrect the Boo-Boos 440 Working with AutoCorrect capitalization settings 440 Pretending that AutoCorrect is AutoText 442 Undoing an AutoCorrect change 443 Instant Typing with AutoText Building Blocks 445 Creating an AutoText building block 445 Reviewing building blocks 447 AutoFormat As You Type 447 Understanding AutoFormat options 448 Undoing an AutoFormat change 450 Chapter 24 Document Fields 451 Field Philosophy 451 Inserting a field 452 Working with fields behind the scenes 453 Updating a field 454 Finding fields in a document 455 Building a field manually 456 Field Cookbook 457 Inserting page number fields 457 Using date-and-time fields 459 Adding document info fields 462 Echoing text in a field 464 Chapter 25 The Big Macro Picture 465 Behold the Developer Tab 466 Word Macro 101 467 Understanding macros 467 Recording a macro 468 Running a macro 471 Deleting a macro 473 Quick Macro Access 474 Assigning a macro to a Quick Access toolbar button 474 Creating a macro keyboard shortcut 476 The Joys of Macro-Enabled Documents 478 Saving macros with the current document 478 Creating a macro-enabled template 480 Macro Security 481 Visiting the Trust Center 481 Dealing with a macro-enabled document 483 Chapter 26 More Macro Fun 485 The VBA Editor 486 Exploring the editor 486 Reviewing macro code 487 Editing a macro’s VBA code 488 Dealing with a macro boo-boo 490 Beyond Mortal Macros 491 Processing an entire document 491 Entering a command that you cannot type 493 Exploring VBA references 495 Chapter 27 Dynamic Templates with Content Controls 497 The World of Content Controls 498 Inserting a content control 498 Changing the content control view 500 Setting a content control’s properties 500 Removing a content control 502 Converting a content control to text 502 Useful Content Controls 503 Setting up a fill-in-the-blanks item 503 Adding a multiline text field 504 Inserting an image 505 Selecting the date 507 Building a drop-down list 508 Chapter 28 Final Document Preparation and Protection 511 Document Inspection 512 Finding things you forget 512 Using the Accessibility Checker 513 Checking document compatibility 514 Document Encryption and Password Protection 516 Encrypting your document 516 Removing encryption 518 Restrict and Control Document Changes 519 Setting text-editing restrictions 519 Marking a document as “final” 521 Document Recovery 522 Activating automatic backup 522 Viewing an older version of your document 523 Searching for lost documents 524 Part 6 Beyond Word Processing 527 Chapter 29 Word and the Internet 529 The Backstage 529 Using the Backstage 530 Removing a file from the Open Backstage 531 Adding a storage place to the Backstage 532 Summoning the traditional dialog boxes 532 Disabling the Backstage 533 Cloud Storage Options 534 Understanding OneDrive 534 Adding OneDrive to other devices 535 Fixing OneDrive sync issues 537 Exploring other cloud storage solutions 538 Word and Office 365 540 Obtaining Office 365 541 Checking your Office 365 subscription 541 Word on the Web 542 Chapter 30 Web Page Publishing 545 Ode to Web Publishing 545 Obtaining a web host 546 Understanding web page production 547 Examining a web page document 548 Web Page Creation in Word 550 Setting Web Layout view 550 Formatting a document for the web 551 Inserting a hyperlink 552 Saving a web page document 554 Chapter 31 Customize Word 557 General Options and Settings 558 Showing special characters 559 Controlling text selection 560 Setting text-pasting options 560 Disabling annoying features 562 Specifying the default document folder 565 Word’s Appearance 565 Showing the ruler 566 Revealing the scrollbars 566 Removing the Style Area view 567 Moving the Quick Access toolbar 567 Fun with the Quick Access Toolbar 568 Configuring the toolbar 568 Adding special commands to the toolbar 570 Rearranging commands on the toolbar 571 Separating command groups on the toolbar 572 Removing commands 573 Resetting the toolbar 574 Build a Custom Tab on the Ribbon 574 Creating a new tab 574 Adding commands to a new tab 576 Changing command and group names 577 Building more groups 578 Stealing another group from the Ribbon 579 Keyboard Customization 580 Assigning a keyboard shortcut to a command 580 Setting a symbol’s shortcut key 582 Unassigning a keyboard shortcut 584 Chapter 32 Breaking Your Word 585 Quick Problems and Solutions 585 “What did I just do!” 586 “I just saved my document, and now I can’t find it!” 586 “This line just won’t go away!” 588 “How can I get this extra page not to print!” 589 The Document Needs a-Fixin’ 590 Opening a document in the proper format 590 Opening a document for repair 591 Reassigning the document’s template 592 Extracting a fouled document’s text 593 Word Repair and Recovery 594 Running the Office Repair utility 594 Fixing the Normal template 595 Entering Startup mode 597 Running Word in Safe Mode 598 Part 7 The Part of Tens 599 Chapter 33 Ten Fun Macros 601 Message Pop-Ups 602 Document Cleanup 603 Double-Indent Paragraph 604 Word Swap 605 And/Or Word Swap 606 Swap Sentences 607 Swap Header and Footer Text 608 Update Document Fields 609 Place Parenthetical Text into a Footnote 610 Spike Text 612 Chapter 34 Ten Function Key Shortcuts 615 F1 616 F2 616 F3 617 F4 617 F5 618 F6 618 F7 618 F8 619 F9 619 F10 619 F11 620 F12 620 Index 621 EULA 651 The most comprehensive guide to Microsoft Word 2016 If you're a professional who uses Word, but aren't aware of its many features or get confused about how they work best, Word 2016 For Professionals For Dummies answers all your burning questions about the world's number-one word processing software. Offering in-depth coverage of topics you won't find in Word 2016 For Dummies, this guide focuses on the professional's needs, giving you all you need to know not only do your job well, but to do it even better. As Microsoft continues to hone Word with each new release, new features are added beyond basic word processing. From using Word to create blog posts to importing data from Excel to expertly flowing text around objects, it covers the gamut of Word's more advanced capabilities—including those you probably don't know exist. Whether you're looking to use Word to build a master document, collaborate and share, publish an ebook, or anything in between, the thorough, step-by-step guidance in Word 2016 For Professionals For Dummies makes it easier. Discover neat Word editing tips and tricks to create complex documents Share documents and collaborate with others Format text, paragraphs, and pages like never before Add Excel charts and graphics to Word documents Create an ebook Essential reading for the Word power user who wants to be more productive and efficient at work, this handy guide gives you the boost to take your skills to the next level.