Microsoft Office Live For Dummies (For Dummies (Computer Tech))

Microsoft Office Live is a service that allows individuals, small businesses, and organizations to create Web sites, share documents, and have a shared storage area on the Web Explains how to create a Web site; share documents, contact lists, project plans, and calendars; send or receive e-mails using Live Mail; and allow customers, employees, and vendors access to data based on specific security restrictions Discusses establishing security levels, sharing documents, defining and managing projects, tracking company assets, using the Contact Manager, using marketing campaigns, and working with client workspaces Office Live services can be used independently but they also integrate well with Microsoft Office programs used regularly by more than 400 million people around the world, including Microsoft Access, Excel, Outlook, Microsoft Office Live Meeting and Microsoft Office Small Business Edition Microsoft Office Live For Dummies 5 About the Author 7 Dedication 9 Author’s Acknowledgments 11 Contents at a Glance 13 Table of Contents 15 Introduction 23 About This Book 23 Conventions Used in This Book 24 What You Should Read 24 What You Don’t Have to Read 25 Foolish Assumptions 25 How This Book Is Organized 25 Icons Used in This Book 27 Where to Go from Here 27 Part I: Discovering this Thing Called Office Live 29 Chapter 1: Who Moved My Shrinkwrap? 31 Getting SaaSy with SaaS 31 A Rose Is a Rose Is an Office Live 32 Who Can Join the Party — and What Can They Take With Them? 34 What Are all These Darn Ads Doing Here? 38 Terms You Need to Know 38 Help Me, Rhonda! (Getting Support) 39 Chapter 2: Picking a Flavor of Office Live 41 Taking the Taste Test 41 Signing On the Dotted Line 47 Chapter 3: Getting Office Live Up and Running 49 Creating a New Account 49 Taking the Office Live Tour 54 Adding Office Live Users 56 Modifying User Accounts 61 Part II: Getting Down to Basics with Office Live Basics 63 Chapter 4: Working with Basic E-Mail 65 Creating and Maintaining E-Mail Accounts 65 Using Your E-Mail Account 71 Organizing Your E-Mail 77 Working with Basic E-Mail Contacts 81 Chapter 5: Everyone Needs a Web Site 87 So Why Do You Need a Web Site? 87 Getting Your Site Up and Running in a Jiffy 88 Doing a Bit of Web Site Redecoration 94 Using the Web Site Modules 107 Importing an Existing Web Site 110 Maintaining Your Web Site 112 Chapter 6: Optimizing Your Web Site 115 Working with the Search Engines 115 Getting Reciprocal Links 120 Reviewing Your Site Reports 121 Adding in the adManager 127 Chapter 7: Playing the Dating Game 139 Using the Personal Calendar 139 Scheduling a Meeting 140 Using the Task List 146 Being Reminded by the Reminders 147 Taking Notes 148 Sending an E-Greeting Card 149 Getting It in Writing 149 Sharing Your Calendar 150 Part III: Adding a Few Essentials 155 Chapter 8: Working with Business Contact Manager 157 Welcome to the World of Contact Management 157 Accounting for Your Accounts 159 Contacting Your Contacts 164 Creating an Opportunity When One Comes Knocking 167 Producing More Products 170 Documenting Your Documents 172 Receiving Change Alerts for a BCM Item 174 Working with Existing Record Information 177 Working with Datasheets 180 Chapter 9: Working with Workspaces 185 Setting Up a Workspace 186 Administrative Workspace Tweaking 101 194 End User Tweaking 202 203 Chapter 10:Taking the Show on the Road 209 Connecting Office Live Mail and Outlook 209 Exporting a List to Office Outlook 2007 215 Messaging Instantly with Windows Live Messenger 216 Chapter 11: A Few Other Tricks of the Trade 219 Protecting Your Data 219 Restoring from the Recycle Bin 222 Getting Your Books in Order 223 Part IV: Getting Premium Service 231 Chapter 12: Minding Your Business with Business Applications 233 Getting Down to Business Applications 233 Knowing the Default Business Applications 234 Modifying an Existing Business Application 236 Using the Business Application Templates 243 Chapter 13: Time (Manager) Is on Your Side 245 Managing Your Time with Time Manager 245 Creating a Company Calendar 247 Much To-Do About Nothing 250 Can I Borrow the Keys to the Conference Room? 251 Celebrating the Holidays 254 Chapter 14: Managing Your Projects with Project Manager 257 Using Project Manager to Manage Your Business 257 Creating a New Project 259 Getting Mileage out of Your Project Milestones 261 Tracking Your Project Tasks 263 Dealing with Project Issues 265 Chapter 15: Selling Your Heart Out 269 Selling with the Sales Business Application 269 Estimating Your Estimates 270 Supporting Your Customers 274 Keeping Up with the Competition 280 Chapter 16: We’re Going to the Library 287 Managing Your Documents with the Document Manager 287 Dealing with Your Documents 289 Verifying Your Versions 292 Chapter 17: Who’s Minding the Store? 303 Administering to Your Company with Company Administration 303 Saving Your Assets 304 You Can’t Direct Your Employees without a Directory 308 So Exactly How Much Did You Spend? 309 Hanging Out the Help Wanted Sign 311 Going Back to School 318 Part V: The Part of Tens 323 Chapter 18: Ten Cool Benefits of Office Live 325 Use a Suite Is Sweet 326 Create an E-mage 326 Have a Web Site 328 Have a Cool-Looking Web Site 328 Become an Internet Marketing Guru 329 Connect to Your Office Anywhere 329 Have 24/7 Access to Your Outlook Data 330 Improve Your Communication Techniques 331 Share Your Files 331 Access Your Accounting Info Online 332 Chapter 19: Ten Types of People Who Could Benefit from Office Live 333 The Big Cheese 333 The New Business Owner 334 Anyone on the Go 334 The Real Brains behind the Operation 335 The Sales Star 335 The Disorganized Person 335 The Efficient (or Lazy?) Person 336 The One-Person Business with Champagne Tastes and a Beer Budget 336 The Techno-Phobic 337 The Leader of the Pack 338 Chapter 20: Ten Questions You Might Have about Software as a Service (SaaS) 339 Am I Going Where No Man Has Gone Before? 339 Is This Just Another Fad? 340 Will SaaS Make an ASP Out of Me? 340 Is SaaS Too Sassy for Me? 341 Will SaaS Save Me Money? 341 What’s the Catch? 342 Are There Hidden Costs? 343 What if I Don’t Need All the Features? 343 Can the Really Big Guys Use SaaS? 344 Can the Little Guys Use SaaS? 344 Index 345 Microsoft Office Live is a service that allows individuals, businesses, and organizations to create Web sites, share documents, and have a shared storage area on the Web. This work explains how to create a Web site; share documents; send or receive e-mails using Live Mail; and allow customers access to data based on security restrictions Provides information on using Microsoft Office Live, covering such topics as using email, reviewing site reports, setting up a workspace, protecting data, using Project Manager, and using Time Manager.