iWork: The Missing Manual (Missing Manuals)

"Apple's iWork is more versatile than ever now that there are versions for Mac, iOS, and even iCloud. The only thing iWork doesn't include is its own how-to guide. That's where this friendly, jargon-free Missing Manual comes in. With complete instructions and helpful examples, you'll quickly learn how to create stunning documents, slideshows, and spreadsheets with iWork's Pages, Keynote, and Numbers. The important stuff you need to know: Create elegant files in minutes. Save tons of time by using iWork's collection of prebuilt templates and themes. Craft a variety of documents. Use Pages to design attractive newsletters, catalogs, brochures, flyers, and posters. Build eye-popping presentations. Turn Keynote's themes and easy-to-use cinematic effects into beautiful custom slideshows. Organize and clearly convey information. Jazz up your Numbers spreadsheets with charts, images, and videos. Always have your work on hand. Store your files in iCloud and have them sync automatically to your Mac and iOS devices. Work anywhere, any time. Use the web-based iWork for iCloud to create projects on any computer--even a PC. Versions covered: This edition covers Pages for Mac 5.1, Keynote for Mac 6.1, Numbers for Mac 3.1, version 2.1 of each iOS app, and iWork for iCloud."--Provided by publisher Contents 5 The Missing Credits 13 Introduction 15 The Three Parts of iWork 16 The Three Flavors of iWork 17 What’s New in iWork 19 The Very Basics 20 About This Book 21 About the Outline 22 About the Online Resources 23 Safari® Books Online 24 Part One: Pages for Mac 25 Chapter 1: Creating a Pages Document 27 Getting Started with Pages 27 Creating Pages Documents 29 Opening an Existing Document 41 Controlling the Document Window 43 Chapter 2: Editing Text in Pages 55 Word-Processor Text vs. Text Boxes 55 Basic Text Editing in iWork 56 Undoing and Backing Up 61 Changing Font Styles and Appearance 63 Formatting Paragraphs 71 Spaces, Invisibles, and Special Characters 86 Working with Lists 90 Chapter 3: Creating and Using Styles 99 When You Need Styles 100 Style Central: The Text Tab 101 Creating Styles 104 Changing the Default Font 106 Chapter 4: Typo-Busting Power Tools 109 Changing Your Mind: Find & Replace 109 Spell Checking 113 Reference Tools 118 Auto-Correction and Text Substitution 121 Tracking Changes 122 Chapter 5: Formatting and Organizing Documents 129 Document Formatting 129 Organizing Your Document with Sections 137 Auto-Entry: Formatted Text Fields 143 Adding a Table of Contents 146 Hyperlinks 150 Chapter 6: Beyond Text: Laying Out Documents 153 Templates: The Key to Prefab Page Designs 154 Planning a Layout from Scratch 157 Creating a Page-Layout Document 163 Chapter 7: Objects Up Close: Adding, Modifying, and More 167 Floating vs. Inline Objects 167 Adding Objects 172 Working with Objects 202 Modifying Object Styles 215 Copying Objects and Graphic Styles 227 Chapter 8: Building Tables and Charts 229 Creating Tables 229 Making Mini-Spreadsheets with Formulas 252 Creating Charts 257 Chapter 9: Sharing Pages Documents 267 Password-Protecting Documents 267 Printing Your Documents 269 Exporting Documents 274 Emailing Your Document 280 Sharing via iCloud 280 Chapter 10: Creating Templates to Streamline Projects 287 Template-Building Basics 287 Modifying an Existing Template 289 Creating Templates from Scratch 291 Deleting Templates 299 Sharing, Exchanging, and Buying Templates 300 Part Two: Keynote for Mac 301 Chapter 11: Creating a Keynote Slideshow 303 Themes = Templates 304 Your First Keynote Slideshow 306 Browsing and Organizing Your Slides 320 Saving Your Slideshow 330 Opening an Existing Slideshow 331 Chapter 12: Laying Out Slides 333 Setting Up the Keynote Document 334 Working with Objects 336 Adding and Formatting Text Boxes 345 Inserting Photos and Other Graphics 351 Adding Shapes 359 Building Tables and Charts 359 Adding Movies 360 Making Noise: Sounds and Soundtracks 363 Working with Hyperlinks 367 Note to Self: Adding Comments 369 Changing Slide Backgrounds 371 Adding Slide Numbers 373 Chapter 13: Animating Slides 375 Adding Transitions 375 Adding Object Builds 382 Ordering and Automating Builds 391 Adding Animations with Action Builds 395 Copying Builds to Other Objects 400 Chapter 14: Sharing Your Slideshows 401 Setting Up the Presentation 401 Playing Keynote Slideshows 414 Creating Self-Playing Slideshows 417 Setting Up Hyperlinks-Only Slideshows 422 Printing Slides and Handouts 423 Exporting to Other Formats 425 Emailing Slideshows 432 Sharing Your Slides Online 432 Send a Copy 434 Chapter 15: Customizing Keynote Themes 439 Keynote Theme Basics 440 Modifying a Theme 440 Building Themes from Scratch 445 Saving Custom Themes 449 Sharing and Buying Themes 450 Part Three: Numbers for Mac 453 Chapter 16: Creating a Numbers Spreadsheet 455 Picking a Numbers Template 457 Your First Spreadsheet 458 Fancy Formulas and Glitzy Graphics 468 Organizing Data with Sheets 470 Saving Your Spreadsheet 472 Opening an Existing Spreadsheet 472 Previewing Your Printed Spreadsheet 474 Chapter 17: Editing Tables in Numbers 477 Working with Table Objects 477 Navigating Table Cells 485 Editing Table Cells 486 Using Different Types of Data 494 Add It Quick: Data-Entry Shortcuts 507 Chapter 18: Organizing Tables in Numbers 513 Working with Rows and Columns 513 Sorting and Filtering Data 524 Find & Replace 529 Make It Pretty: Borders and Backgrounds 530 Conditional Formatting 534 Working with Table Styles 536 Chapter 19: Using Formulas 539 Formula Basics 540 Instant Calculations 541 Adding Quick Formulas 545 Editing Formulas 546 Copying and Moving Formulas 558 Coping with Formula Errors 561 Chapter 20: Advanced Data Crunching with Functions 563 How Functions Work 563 Adding Functions with the Functions Tab 566 Using Cell Ranges in Functions 569 Common Math Functions 572 Transforming Text in Formulas 580 Working with Dates and Times 587 What IF: Adding Logic to Formulas 593 Looking Up and Fetching Cell Data 606 Chapter 21: Charts: Giving Shape to Data 619 Adding a Chart to Your Spreadsheet 620 Working with a Chart’s Table Data 634 Editing Chart Text and Labels 642 Formatting Charts 650 Avoiding Chartjunk 664 Chapter 22: Designing Your Spreadsheet Report 669 Working with Objects 670 Identifying “Back Page” Data 671 Adding Text 674 Drawing Shapes 675 Inserting Pictures 678 Adding Movies and Sound 680 Creating Custom Numbers Templates 681 Chapter 23: Sharing Your Spreadsheets 685 Printing Your Spreadsheet 685 Exporting to Other Formats 687 Sharing with Pages and Keynote 693 Distributing Spreadsheets Online 693 Sending a Copy of Your Document 697 Part Four: iWork for iOS 699 Chapter 24: Pages for iOS 701 Creating Your First Document 702 Adding Objects 705 General Object Edits 707 Working with Text 712 Working with Shapes 718 Working with Images 718 Working with Tables 719 Working with Charts 723 Working with Audio and Video 728 Sharing Your Documents 729 Chapter 25: Keynote for iOS 733 Creating Presentations 733 Animating Slides 739 Creating Hyperlinks 746 Using Presenter Display 749 Chapter 26: Numbers for iOS 751 Creating a Spreadsheet 751 Working with Objects 753 Working with Sheets 754 Adding Data to a Table 754 Working with Data 759 Using Forms to Supercharge Data Entry 766 Converting Tables into Charts 769 Part Five: iWork for iCloud 771 Chapter 27: An Intro to iCloud 773 Getting Started with iWork for iCloud 774 Connecting iWork for Mac to iCloud 776 Chapter 28: Pages for iCloud 779 Accessing Pages for iCloud 780 Documents View 780 Creating a Pages Document 784 Working with Text 785 Working with Objects 789 Printing Your Document 794 Password-Protecting Your Document 794 Chapter 29: Keynote for iCloud 795 Creating a Presentation 796 Working with Objects 101 798 Transitioning Between Slides 801 Sharing, Protecting, and Printing Your Presentations 803 Chapter 30: Numbers for iCloud 805 Creating a Document 806 Working with Objects 807 Working with Tables 808 Adding Data to Tables 813 Formulas and Functions 814 Sharing and Printing Presentations 815 Part Six: Appendix 817 Appendix A: Installing and Upgrading iWork 819 Creating Your Apple ID 820 Installing and Updating iWork for Mac 822 Installing iWork for iOS 823 Index 831 Apple’s iWork is more versatile than ever now that there are versions for Mac, iOS, and even iCloud. The only thing iWork doesn’t include is its own how-to guide. That’s where this friendly, jargon-free Missing Manual comes in. With complete instructions and helpful examples, you’ll quickly learn how to create stunning documents, slideshows, and spreadsheets with iWork’s Pages, Keynote, and Numbers.The important stuff you need to know:Create elegant files in minutes. Save tons of time by using iWork’s collection of prebuilt templates and themes.Craft a variety of documents. Use Pages to design attractive newsletters, catalogs, brochures, flyers, and posters.Build eye-popping presentations. Turn Keynote’s themes and easy-to-use cinematic effects into beautiful custom slideshows.Organize and clearly convey information. Jazz up your Numbers spreadsheets with charts, images, and videos.Always have your work on hand. Store your files in iCloud and have them sync automatically to your Mac and iOS devices.Work anywhere, any time. Use the web-based iWork for iCloud to create projects on any computer—even a PC.Versions covered:This edition covers Pages for Mac 5.1, Keynote for Mac 6.1, Numbers for Mac 3.1, version 2.1 of each iOS app, and iWork for iCloud.