Adobe Acrobat 6 PDF For Dummies

\* Covers accessing and distilling PDF files; converting Microsoft Office documents; capturing paper documents and Web pages; printing, annotating, editing and securing PDF files; extracting text and graphics; cataloging and distributing PDF files; creating interactive forms; and building multimedia presentations.\* Readers can convert any document to this universal file format, preserving all the fonts, formatting, graphics, and color of the source document regardless of the application and platform used to create it.\* PDF files can be published and distributed anywhere: in print, attached to e-mail, on corporate servers, posted on Web sites, or on CD-ROM\* Adobe PDF is the emerging workflow standard in the $400 billion publishing industry and plays a key role in financial services, regulated industries, and government, with more than 155 agencies worldwide sharing Adobe PDF files. About the Author 5 Contents at a Glance 7 Table of Contents 9 Introduction 15 About This Book 15 How to Use This Book 16 What You Can Safely Ignore 16 Foolish Assumptions 17 How This Book Is Organized 17 Part I: Presenting Acrobat and PDF Files 17 Part II: The Wealth of Ways for Creating PDF Files 18 Part III: Reviewing, Editing, and Securing PDFs 18 Part IV: PDFs as Electronic Documents 18 Part V: The Part of Tens 19 Conventions Used in This Book 19 Keyboard and mouse 19 Special icons 20 Where to Go from Here 20 Part I Presenting Acrobat and PDF Files 21 Chapter 1 The Ins and Outs of PDF Files 23 The Purpose of PDF Files 23 Benefits of Using PDF Files 25 What you designed is what they see 26 PDF files in the review cycle 26 Providing forms, both paper and electronic 26 Document archiving 29 PDF in the prepress workflow 30 Quick and easy Web site retrieval 30 PDF files as slide shows and multimedia presentations 31 The Different Types of PDF Files 32 Chapter 2 Accessing PDF Files 35 Perusing PDF Files in Adobe Reader 35 Downloading and launching Adobe Reader 6 37 The Adobe Reader window 40 Navigating PDF documents 51 Perusing PDF Files in Acrobat 6 56 Reading eBooks with Adobe Reader and Acrobat 6 57 I want my DRM 57 Using the Adobe DRM Activator 58 Dusting Off My Bookshelf 59 Browsing PDF Files in a Web Browser 64 Chapter 3 Getting Acquainted with Acrobat 6 67 Launching Acrobat 6 67 Opening PDF files for viewing or editing 68 Arranging open PDF files in the Acrobat window 69 Closing open PDF files 70 Getting Comfy with the Acrobat 6 Interface 71 What’s good on the Acrobat 6 menus today? 71 Tons o’ toolbars! 82 Getting all the help you need 87 Viewing the How To window 88 Making quick use of keyboard shortcuts 89 Part II The Wealth of Ways for Creating PDF Files 93 Chapter 4 Distilling PDF Files 95 Common Ways to Create PDF Files 95 Put away that PDFWriter! 96 Using Create PDF in Acrobat 6 96 Using the Acrobat 6 Distiller 98 To every PDF there is a purpose . . . 100 Automatically displaying your distilled file in Acrobat 102 Making Adobe PDF settings of your very own 103 Selecting security settings for the new PDF file 115 Automated PDF files — would you watch this folder for me? 116 Making Acrobat Distiller your printer 118 PDF Files Courtesy of Adobe PDF Online 119 Chapter 5 Converting Microsoft Office Documents 121 Using PDFMaker in Microsoft Office for Windows 122 Automatically viewing the converted PDF in Acrobat 123 Converting and e-mailing PDF files 124 Customizing the PDF conversion settings 125 Converting Office documents to PDF and sending them for review 131 Converting Office X files on the Mac 132 Chapter 6 Capturing Paper Documents 135 Scanning Paper Documents in Acrobat 6 135 Making scanned documents searchable and editable 139 Correcting Paper Capture boo-boos 141 Importing Previously Scanned Documents into Acrobat 143 Using the Paper Capture Online Service 144 Chapter 7 Capturing Web Pages 147 Opening Web Pages as PDF Files 148 Browsing captured Web pages in Acrobat or Adobe Reader 150 Modifying the Web capture preferences 154 Modifying the Web capture conversion settings 155 Adding Web Pages to a PDF File 157 Adding linked pages to a PDF file 157 Refreshing updated content 158 Chapter 8 Printing PDF Files 161 Printing PDF Files 161 Printing document layers 164 Printing selected pages 166 Printing oversized documents 168 Using the prepress printing settings 169 Troubleshooting Printing Problems 169 Using PrintMe Internet Printing 170 Part III Reviewing, Editing, and Securing PDFs 173 Chapter 9 Annotating PDF Files for Review 175 Sending Out PDF Files for Review in Windows 175 Initiating an e-mail-based review 176 Participating in an e-mail-based review 178 Setting up a browser-based review 178 Managing reviews with the Review Tracker 183 The Ins and Outs of Bookmarks 185 Generating automated bookmarks 185 Creating manual bookmarks 187 Editing bookmarks 188 Inserting Document Comments with the Commenting Toolbar 190 Using the Note tool 191 Using the Stamp tool 194 Hitting the highlights 198 Inserting Document Comments with the Advanced Commenting Toolbar 200 Using the Text Box tool 200 Using the Attach Sound tool 202 Using the File Attachment tool 204 Mark it well 205 Spelling it out 207 Viewing Comments in a PDF Document 209 Summing up 209 Showing and hiding comments 210 Finding comments 212 Removing all comments 215 Chapter 10 Editing PDF Files 217 Touching Up the Text and Graphics 218 Using the TouchUp Text tool to edit text 218 Editing text from the context menu 220 Modifying text attributes 221 Touching up your graphic images 222 Page-Editing Practices 226 Rotating pages 226 Cropping pages 227 Replacing pages from other PDF files 229 Inserting and deleting pages 231 Reordering the pages 233 Renumbering the thumbnail pages 233 Adding Headers and Footers to a PDF Document 235 Adding Watermarks and Backgrounds to PDF Documents 237 Adding Articles to a PDF Document 239 Defining articles 240 Checking the flow of a new article 242 Editing Document Layers in a PDF File 243 Flattening PDF layers 244 Merging PDF layers 245 Batch Processing to the Rescue 246 Editing batch sequences 247 Creating new batch sequences 247 Chapter 11 Securing PDF Files 253 Protecting PDF Files 253 Checking a document’s security settings 254 Securing files with low or high encryption 255 Signing Off Digital Style 258 Setting up your profile 259 Modifying the user settings in a profile 260 Signing a PDF document 264 Validating digital signatures 269 Comparing signed documents 273 Encrypting PDF Files 275 Chapter 12 Extracting Text and Graphics from PDF Files 277 Extracting Blocks of Text 278 Using drag-and-drop to copy text 279 Selecting columns of text 280 Selecting tables and formatted text 282 Selecting and Copying Graphic Images 284 Exporting Images in Various Graphics Formats 285 Saving Entire PDF Files in a New File Format 286 Saving PDF files as text files 286 Saving PDF files as HTML files 287 Chapter 13 Cataloging and Distributing PDF Files 289 Cataloging 101 289 Creating the PDF document collection 290 Building an index for your collection 292 Rebuilding an index 295 Searching a Collection 297 Viewing the search results 300 Refining your search 301 Adding document information (metadata) and date filtering to your searches 302 Distributing PDF Document Collections 303 Part IV PDFs as Electronic Documents 305 Chapter 14 Creating Interactive Forms 307 Introducing Form Fields 307 Adding Fields to Forms 308 Move those fields! 311 Duplicating form fields 312 Getting Acquainted with Form Field Tools 313 Selecting Form Field Options 314 Jawing about General tab options 314 Applying Appearance tab options 315 Understanding the Options tab 317 Interacting with the Actions tab 320 Getting familiar with the Format tab 328 Viewing the Validate tab 329 Cruising the Calculate tab 330 Sizing up the Selection Change tab 331 Singling out the Signed tab 332 Looking at the Layout Grid 333 What to do with all these fields? 337 Chapter 15 Building and Publishing eBooks 341 But First, a Little eBook History . . . 341 Designing eBooks for Different Devices 343 Turning Out Tagged PDF Files 345 Perfecting your eBook in PageMaker 345 What about other layout programs? 354 Designing Library and Cover Graphics 357 Adding a cover graphic to your PDF eBook 358 Adding a library thumbnail graphic to your PDF eBook 360 Links 362 Adding an internal link 362 Using Link Properties options 364 Adding an external link 364 Controlling the Way Text Flows 365 Distributing Your eBooks 367 Chapter 16 Making PDFs into Multimedia Presentations 369 Converting a Presentation to PDF 370 Building Your Own PDF Presentation 371 Having Fun with Photoshop 372 Using Multimedia Objects in a Presentation 375 Inserting a movie in a presentation 376 Inserting a sound in a presentation 380 Making Your Presentation Interactive 380 Viewing a Presentation Full Screen 382 Selecting Full Screen Mode Preferences 382 Using the Image Viewer and Picture Tasks Plug-ins 385 Viewing slideshows with the Image Viewer plug-in 385 Exporting images with the Picture Tasks plug-in 386 Part V The Part of Tens 391 Chapter 17 Top Ten Third-Party Acrobat Plug-Ins 393 Quite a Box of Tricks 1.5 393 Quite Imposing 1.5 393 Gemini 4.1 (Windows only) 394 Jade 5.0 (Windows only) 394 Stamp PDF 2.7 394 ARTS PDF Tools 394 Magellan 5.0 (Windows only) 394 Portfolio 395 PageRecall (formerly Page Vault) 395 Crackerjack 4 395 Chapter 18 Top Ten Online Resources 397 Adobe Web Site 397 Acrobat Expert Center 397 Adobe Access 397 Adobe eBooks Central 398 Create PDF Online 398 PDF Zone.com 398 Planet PDF 398 Extensis Preflight Online 398 Texterity 399 Adobe eBook Site 399 Index 401 Learn to use Adobe Acrobat and read, write, and manage PDF documents like a pro You can convert any document to PDF, a universal file format, preserving all the fonts, formatting, graphics, and color of the source document — regardless of the application and platform used to create it — making it super easy to share documents electronically or after printing them. If you need to convert paper documents into PDF files, save graphics as PDFs, create PDF form files (that others can use to submit data), or create and publish PDF files as ebooks, Adobe Acrobat 6 For Dummies can help — no experience with Adobe Acrobat or PDF files is required. You can publish and distribute PDF files anywhere: in print, attached to email, on corporate servers, and posted on websites. Professionals in sales, web design, marketing, and public relations alike — and anyone who needs to read, write, edit, or otherwise manipulate PDF documents — will benefit from this no-nonsense and comprehensive guide written in plain English. You'll discover how to Navigate the Acrobat user interface, including menus, toolbars, and keyboard shortcuts Access and distill PDF files Automate the distilling of PDF files Convert Microsoft Office documents Make a scanned PDF document editable and searchable Capture paper documents and Web pages Add web pages to an existing PDF document Print, annotate, edit, and securing PDF files Collect and summarize comments during PDF review Troubleshoot problems with printing PDFs Password-protect a PDF document Extract text and graphics from PDFs Catalogue and distribute PDF files Create interactive forms Build multimedia presentations — with movies and sound With your own copy of Adobe Acrobat 6 For Dummies, you can learn how to do all of that, find the best third-party Acrobat plug-ins to try, peruse helpful online resources, and more! Covers accessing and distilling PDF files; converting Microsoft Office documents; capturing paper documents and Web pages; printing, annotating, editing and securing PDF files; extracting text and graphics; cataloging and distributing PDF files; creating interactive forms; and building multimedia presentations. Readers can convert any document to this universal file format, preserving all the fonts, formatting, graphics, and color of the source document regardless of the application and platform used to create it. PDF files can be published and distributed anywhere: in print, attached to e-mail, on corporate servers, posted on Web sites, or on CD-ROM Adobe PDF is the emerging workflow standard in the $400 billion publishing industry and plays a key role in financial services, regulated industries, and government, with more than 155 agencies worldwNote: CD-ROM/DVD and other supplementary materials are not included....

Covers accessing and distilling PDF files; converting Microsoft Office documents; capturing paper documents and Web pages; printing, annotating, editing and securing PDF files; extracting text and graphics; cataloging and distributing PDF files; creating interactive forms; and building multimedia presentations.

• Readers can convert any document to this universal file format, preserving all the fonts, formatting, graphics, and color of the source document regardless of the application and platform used to create it.
• PDF files can be published and distributed anywhere: in print, attached to e-mail, on corporate servers, posted on Web sites, or on CD-ROM
• Adobe PDF is the emerging workflow standard in the $400 billion publishing industry and plays a key role in financial services, regulated industries, and government, with more than 155 agencies worldwide sharing Adobe PDF files.